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Lessons from the Field: Digital Data Loggers
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The Digital Data Logger: Lessons from the Field examines the experience of immunization programs (IPs) that were early adopters of Digital Data Loggers (DDLs).

This document highlights key decisions made by the early adopters in six different areas and provides information about different approaches to DDL implementation; the benefits and considerations of each approach; implementation tips; and lessons learned. Comments from DDL vendors are also included to provide additional perspectives.

AIM created this resource to share experiences from those in the field. It is not an implementation guide, and does not address federal requirements or recommendations. Please refer to the most current Centers for Disease Control and Prevention (CDC) Vaccines for Children (VFC) Guide and VFC Compliance Site Visit Reviewer Guide for more information on federal requirements and recommendations. In addition to federal requirements, state/territorial/local IPs authorized to administer the VFC program in their respective localities, referred to as “awardees” in this document, may have additional requirements and recommendations for participating providers.

To view the complete document, click on the print button or scroll below to view each section and resource library. 

       



 

SECTION I: INTRODUCTION

DDLs continuously monitor temperatures and provide information on when and how long a storage unit has operated outside the acceptable temperature range. On January 1, 2018, more than 44,000 providers nationwide participating in the Vaccines for Children (VFC) program are required to use DDL in all vaccine storage units.

Click show more to learn more about DDLs and the 64, state, local and territorial IP plans to implement the 2018 requirement.

      
 
 


SECTION II: IMPLEMENTATION APPROACH

IP implementation of the DDL requirement can be categorized into three general approaches.

     Approach #1: Select and purchase DDL for providers

     Approach #2: Require providers to purchase specific DDL
     brands/models

     Approach #3: Allow provider choice of DDL

Click show more to learn more about the benefits and considerations to each approach and overall staffing needs.         

      
 
 


SECTION III: BRAND AND MODEL CHOICE

DDLs are available with varying features and functionalities. Based on suggestions from early adopters of DDL technology, IPs should have a clear understanding of CDC requirements as well as their own program goals.


Click show more to learn tips for choosing a DDL, assessing program and provider needs, and pilot testing.

      
 
   

 

SECTION IV: DATA OVERSIGHT AND MANAGEMENT OF TEMPERATURE EXCURSIONS


Providers are required to record temperatures daily and IP staff members are required to review temperature records during site visits. However, IPs can choose to provide additional DDL data oversight to ensure vaccine is kept at correct storage temperatures.

Click show more to learn additional methods of DDL oversight, common policy and procedures, and managing excursions.

      
 
 

 

SECTION V: MAINTENANCE: CALIBRATION TESTING

Calibration testing proves the accuracy of a data logger by testing the instrument, according to an internationally recognized standard for calibration and traceability. IPs can either choose to manage or require providers to manage DDL recalibration.

Click show more to learn the benefits and considerations for each recalibration approach, implementation tips, and common practices.

     

   

 

SECTION VI: PROVIDER EDUCATION AND TRAINING 

Experience has shown that provider education is necessary to ensure compliance, according to early adopters of DDLs. IPs can choose to facilitate DDL specific training and/or depend on vendor/manufacturer training resources.

Click show more to learn the benefits and considerations for each education approach, refresher training tips, and common DDL training formats and venues.

 

      
 
   

SECTION VII: PROVIDER COMPLIANCE

No matter the approach taken to implement DDL requirements, IPs need to determine policies and procedures for providers to assure compliance.

Click show more to learn common IP practices to promote provider compliance and common practices for DDL approval after set-up.

      
 

 This resource was made possible through support from the following sponsors: 

(Click on each ad to learn more)



 
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